Maximize Your Studio's Potential
Intelligently assign classes to the right rooms and certified instructors, preventing gaps and ensuring you get the most out of your valuable space.
More Flow, Less Friction: A Yoga Studio's Guide to Intelligent Class Scheduling
Running a successful yoga studio is a delicate balance. On one hand, you cultivate a space for presence and practice. On the other, you’re managing a complex business with interlocking parts: instructor certifications, room logistics, peak-hour demand, and the well-being of your teaching team.
The weekly class schedule is where this all comes together. Getting it right means a thriving studio. Getting it wrong leads to double-bookings, instructor burnout, and under-utilized space.
The Complex Choreography of a Studio Schedule
Meet Maya, founder of the bustling “Studio Bloom.” Manually creating her weekly schedule feels like solving a multi-dimensional puzzle. Her requirements are specific and non-negotiable:
Instructor Certifications: Elena is certified for Prenatal Yoga, while David leads the advanced Ashtanga series. They can’t be used interchangeably.
Room Logistics: The larger “Sun Room” is for popular Vinyasa flows, while the intimate “Moon Room” is needed for private sessions and meditation.
Mentorship & Quality: Her studio has a firm rule: an Apprentice teacher must always co-teach with a Senior Instructor during the popular 6 PM classes.
Fairness and Availability: Elena can only teach on weekday mornings, and Maya wants to ensure class hours are distributed fairly among all instructors.
Trying to align these variables in a spreadsheet is a drain on her time and energy—resources better spent on her students and business growth.
From Choreography to Clarity with AI Shift Planner
Instead of wrestling with cells and formulas, Maya opens AI Shift Planner directly within Google Sheets™. She describes her entire operation in plain English, defining her team, resources, and rules naturally:
Instructors: Senior Instructors: David, Elena. Apprentices: Sam, Chloe.
Locations: Sun Room, Moon Room.
Classes: Prenatal Yoga, Advanced Ashtanga, Vinyasa Flow (60 min), Meditation (30 min).
Availability: Elena is unavailable on weekends and after 1 pm on weekdays.
Rules: “Only Elena can teach Prenatal Yoga.” and “For Vinyasa Flow classes, an Apprentice must always be scheduled with a Senior Instructor.”
With a single click, AI Shift Planner’s Hybrid AI & Constraint Solver Engine translates her words into a structured problem. It then finds a mathematically optimal schedule that respects every single constraint—no conflicts, no errors.
A Smarter Way to Run Your Studio
For a detail-oriented studio like “Studio Bloom,” the benefits go far beyond just filling time slots.
Support Your Teaching Team
Generate an automated Workload Summary with one click. Instantly see the total hours and classes assigned per teacher, making it easy to build fair, balanced schedules that prevent burnout.
Stay in Your Workflow
The entire process happens inside Google Docs™ or Sheets™. There’s no need to switch between apps, export CSVs, or learn a separate, complicated platform.
Adapt in Minutes, Not Hours
Need to add a last-minute workshop or accommodate a substitute? Simply add the new information in plain text and regenerate. The AI finds the best solution instantly.
Focus on Your Community, Not Spreadsheets
Your expertise is in building a community and guiding practice. Let AI Shift Planner handle the complex logistics with the precision and intelligence your business deserves.
Create a schedule that supports your studio’s growth and your own peace of mind.
Start Your Free Trial of AI Shift Planner Install from the Google Workspace™ Marketplace in minutes and experience a more effortless way to schedule.